HTLC Network | Kenya
HTLC Network is a valuable support that can help you to transform the challenges of an international relocation into a successful and satisfying life experience. We provide global corporate and private relocation and immigration services and we are present in many different parts of the world, being able to meet your requests, to ensure the utmost attention to every detail
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WELCOME TO KENYA

The Republic of Kenya, formerly a British colony known as British East Africa, obtained independence in 1963. Today, it is a country of contrasts in all senses; in terms of its geography, its varied people and its economy.

 

map-kenya

Kenya borders several other African countries; Uganda to the west, Ethiopia to the north, Somalia to the east and Tanzania to the south. The lowest point of the country is sea level at the Indian Ocean where the popular resorts of Mombasa and Malindi are located; the highest point is Mount Kenya, an extinct volcano, which sits at almost 5200m above sea level.

 

WILD AND NATURAL BEAUTY

Renowned worldwide as a tourist resort for intrepid travellers determined to discover the remaining natural wildlife in its own habitat, the country offers a vast range of natural beauty waiting to be discovered. The famous National Parks, home to many species of wild animals are a very popular tourist attraction, drawing visitors throughout the year.

 

Located on the coastline, to the south, is Mombasa, Kenya’s oldest town. With its beautiful white sandy beaches, the town is now a very popular tourist resort with a growing number of modern hotels and facilities. A little further toward the north is Malindi, one of the oldest towns in Eastern Africa. Like Mombasa, Malindi is popular with tourists as it is an ideal starting place for safaris to the National Parks.

 

Further north, just off the coast is Lamu Island, originally of Arab population; the island is far less commercialised than the other coastal resorts and is an ideal place to ‘get away from it all’.

 

The coastline has a beautiful coral reef that stretches almost 500 km. The resort offers many opportunities for various water sports as well as outstanding natural beauty.

 

From the coast, the land rises gradually in a series of plateaus, ending in a highland area that is bisected by the Great Rift Valley; it is here that Mount Kenya is located.

 

The Great Africa Rift Valley runs from North to South through the length of the country. The area contains a series of lakes and small game parks. The breathtaking views in this area have made it extremely popular with travellers from all over the world.

 

The Rift Valley contains a number of extinct volcanoes, Mount Mongonot being the highest. It also contains several lakes; Lake Baringo, Bogoria, Nakuru, and Naivasha. Very close to Lake Naivasha is Hells Gate; the National Park covers a small area but is very impressive and a number of different species can be seen grazing on the grasslands.

 

A COUNTRY TO DISCOVER!

Nairobi, the capital, is located in the south, almost in the centre of the country. The city is a mix of modern day skyscrapers with a very modern European feel to it and the suburbs where many live in extreme poverty in the city’s slums.

 

To the west of the country is the famous Lake Victoria, the Saiwa Swamp National Park and Ruma National Park. The south-western third of the country is made up of elevated land whereas the rest is mainly low plateaus and plains. The northern and north-eastern regions of the country are made up mainly of arid plains and savannah.

 

Much of the country has two wet and two dry seasons annually, the total rainfall varies and is extremely unpredictable. In general the highlands are temperate and coastal areas are hot and humid; arid areas to the north are generally hot.

Kenya, a land of so many contrasts, offers a wealth of natural beauty and wildlife just waiting to be discovered!

Like many other African countries, Kenya welcomes investment from foreign industry as well as foreigners who come to train local staff.

 

Maasai Warriors Dancing, Maasai Mara National Reserve, Kenya

Whilst the tourist industry is by far the largest employer in the country, many multinational companies have established local branches in Kenya and send Transferees on international assignments of varying lengths. These companies are generally based in the busy capital, Nairobi.

 

NECESSARY PRECAUTIONS REQUIRED

A number of other foreigners have chosen to live in the coastal area of Mombasa, which offers a different pace of life and is more dominated by the tourist trade. Others relocate to Nakuru, located in the beautiful Rift Valley, site of a growing number of foreign companies.

 

Due to the local poverty level and very high unemployment, crime is high in the capital. Security is therefore a main consideration for foreigners considering an international assignment to the country. There is a choice of suitable expat housing in secure neighbourhoods. Many of these properties are located within gated communities with 24 hours surveillance.

 

Provided one takes necessary precautions and is aware of the dangers, avoiding compromising situations and renowned high-crime areas, it is possible to live in the city in a safe environment.

Prepare and Plan Visit
In this initial contact the Relocation Coordinator will brief the Transferee, introducing destination services commissioned, and provide access codes to HTLC Network on-line City-Specific Resource Guides. In addition, the Relocation Coordinator will help the Transferee assess personal and family’s housing needs, as well as their hopes and plans for the sojourn in your new destination. The Transferee will be asked to fill out a Personal Needs Analysis Form, which will enable customized service delivery. After gaining a sense of the Transferee’s needs, the Relocation Coordinator will arrange appointments with schools and real estate agents, an appointment will be set up with one of the Local Counsellors for a city briefing and a programme will be finalised for accompanied property and school viewings.

 

Airport Pickup and Greeting The Transferee and family will be met at the airport by a Local Counsellor and accompanied to designated hotel.

 

Destination Country and City Information
The Transferee will be given a briefing on the local city and life in your new destination in general, and will be encouraged to ask any questions. An Information Pack on the destination city will be provided. This Pack includes an information sheet with the HTLC Network office and Local Counsellor contact information and emergency telephone numbers. Further, it includes a city and transport map as well as a hard copy of HTLC Network own City-Specific Resource Guide, which contains a wealth of information such as telephone access codes, English-speaking doctors and expatriate clubs. When available, a copy of the English Yellow Pages, local English language periodicals and other relevant information will also be included in the Information Pack.

 

auto-europe-driving-informationCity by Zone Tour
The purpose of this tour is to familiarise the Transferee with selected areas of the city and type of housing and amenities available, in order to be better prepared to select the neighbourhood most suitable for personal and family needs. The City By Zone Tour is often delivered in conjunction with a house hunting programme.

 

International Schooling The Transferee will be briefed on educational opportunities in the area. The Relocation Coordinator will schedule appointments at the selected schools, and the Local Counsellor will accompany the Transferee to pre-arranged appointments although the appointments will be privately held between the Transferee and school administrators. Where possible, the Relocation Coordinator will organise enrolment procedure and arrange for company invoicing.

 

Full-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to eight properties.

 

Two-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to fifteen properties.

 

Lease Negotiation After the Transferee has selected a property, the Relocation Coordinator will negotiate lease conditions with the real estate agency or landlord according to The national destination law. HTLC Network coordinator will prepare a contract that ensures legal protection for the client. Particular attention is given to include a break clause, as international assignments often change in duration and the aim is to give maximum flexibility within the limits of the national destination law.

 

bigstock-Real-Estate-Home-Inspection-Re-20778977Property Inspection and Inventory Once the lease has been signed, a thorough property inspection is taken in the presence of the Transferee. This includes an inventory of any furnishings, general condition of the property, and meter readings for utility contracts.

 

Utility Connections, Phone Line and Bank Account The Relocation Coordinator will arrange all utility and telephone connections, and a Local Counsellor will accompany the Transferee to open a bank account in the selected area.

 

Settling-In Assistance The Local Counsellor will spend time with the Transferee and family, assisting with requested elements of the relocation process, such as arranging language training, obtaining a satellite decoder or internet service provider, shopping for furniture or securing house contents insurance. Duration of this service depends on various company authorizations.

 

Car Purchase or Lease The Relocation Coordinator will brief the Transferee on the logistics of making an automobile purchase and will research reputable dealers in the area. The Local Counsellor will accompany the Transferee to dealers and act as a translator. Once the Transferee has made the selection, HTLC Network will take care of necessary documentation including insurance cover. For long-term rental HTLC Network will advise local availability of this service.

 

Local Registration
If the Transferee requests, and is eligible, the Local Counsellor will assist with National Health Registration. City hall registration is a separate service and if authorizied, HTLC Network will assist with the whole bureaucratic procedure at the relative cityhall.

 

Closeup of a call center employee with headset at workplaceOngoing Phone Support The HTLC Network support Helpline is available to all Transferees for 90 days from date of property contract signing. Extensions to this Helpline can be added in periods of three months.

 

Car Importation Importation of car to your new destination, including full document assistance and re-registration with Vehicle registry.

 

Full Assignment Tracking Full tracking of all deadlines throughout duration of the Transferees international assignment, notification given of all scheduled renewal dates, such as housing contracts, Permit of Stay and Work Permits. Ad Hoc Services Service rendered both from back and front office is available on an hourly and daily basis.

Immigration procedures and requirements vary greatly from country to country. Documents requested from applicants depend on the citizenship of the individual applying and the status he wishes to obtain in the destination country, be it authorisation to work, authorisation for accompanying family members, tourist or study visas, temporary or permanent residency status.

 

Passport immigration stamp

• HTLC Network has been selected by many International Law and Immigration Firms as well as Global Relocation Companies to represent them exclusively for immigration

• We work closely with the relevant governmental and police authorities in each country

• Our Immigration Team are experts in immigration laws and keep abreast of changing requirements and procedures

• We prepare all documentation for HR, all you have to do is print out and sign

• We inform the Transferee which specific documents are required , which translations must be obtained and if these must be legalised

• We provide HR and Transferees with information on the process flow, timing and specific legal requirements of each destination

• We update all parties involved regularly as to the status of the application

• Whenever possible, we act with a Power of Attorney on behalf of the company and the Transferee; when the Transferee’s presence is required, he will be accompanied to the relevant office in the destination city

• Our Local Counsellors, residents and locals of the destination city, are able to present the all prepared documentation to the relevant offices in person; thus speeding up the process and ensuring an efficient service

 

For more info about our immigration services in Kenya please contact our marketing department at: info@htlcnetwork.com

Resource guide:

Known as ‘The City in the Sun’ ,Nairobi is a cosmopolitan city established around the turn of the 19th century. Situated approximately 1660m above sea level in ‘Nairobi District’, it is the central point of the highlands of the southern part of the country.

 

Nairobi is situated between the cities of Kampala and Mombasa. As Nairobi is adjacent to the eastern edge of the Rift Valley, minor earthquakes and tremors occasionally occur. The Ngong Hills, located to the west of the city, are the most prominent geographical feature of the Nairobi area.

 

Mount Kenya is situated north of Nairobi and Mount Kilimanjaro is towards the south-east. Both mountains are visible from Nairobi on a clear day. Nairobi is now one of the most prominent cities in Africa politically and financially. Home to thousands of Kenyan businesses and over 100 major international companies and organisations, and headquarters for the UN in Africa & Middle East, the United Nations Office in Nairobi (UNON), Nairobi is an established hub for business and culture.

Resource guide:
In Swahili, Mombassa is always termed as ‘Mombassa Raha’ (happiness only found in Mombassa) because of the many things of interest for example the architectural design of buildings in Mombassa reflecting its long history. All architectural designs were influenced by the Portuguese, Arabs and British settlers.

The City is located on Mombassa Island which is separated from the mainland by two creeks: Tudor Creek and Kilindini Harbour. The island is connected to the mainland to the north by the Nyali Bridge, to the south by the Likoni Ferry and to the west by the Makupa Causeway, alongside which runs the Kenya-Uganda Railway. The Port serves both Kenya and landlocked countries, linking them to the Ocean.

Mombassa is the second largest City in Kenya. Lying next to the Indian Ocean with a major Port and an International Airport. The City also serves as the center of the coastal tourism industry.

KENYA FAQ - Housing
What can I expect to find in an unfurnished, a semi-furnished or a furnished property?

A furnished house/apartment would be equipped with all fixtures and fittings, a fully equipped kitchen including cutlery and crockery and domestic electrical appliances, all rooms would be fully furnished, including soft furnishings and electrical appliances (TV etc). The standard of furnishings in expat level properties is generally good.

A semi-furnished house would have basic fixtures and fittings, generally a fitted kitchen and some soft furnishings.

An unfurnished house would be totally unfurnished, with no kitchen equipment, although there are usually fitted wardrobes, vanity wall mirror and built-in kitchen units and light fittings, (though these may not have bulbs or shades) and bathroom wear.

What sort of flexibility will I have to negotiate rent or furnishings?

A certain flexibility regarding rent exists, however, generally not more than 10% on requested price. As regards furnishings, these can generally be negotiated, at times with a subsequent adjustment in the rent requested.

How many properties will I be shown?

This depends on the Relocation Package you have; HTLC Network Basic Package includes 8 properties and the Extended Package includes 15 properties. You will be told at the outset how many properties you will be shown or how much time you have available to do the house hunting. The properties provided will be as close to your ‘Needs Analysis’ description as possible according to what is available on the market at the time.

How can I secure a property that I choose?

A ‘Letter Of Offer’ or Proposal has to be written, clearly outlining the main clauses and terms and conditions, rental value, deposit to be paid etc. This is to be signed by both parties and is legally binding until the precise details of the final contract are worked out.

What costs are involved in renting a property?

– There are no real estate fees for the tenant, these are charged to the Landlord only (1 months rent).
– A security deposit will have to be paid, generally one months rent.
– First rental payment is usually of 3 months (generally rents are due quarterly).

What other expenses should I expect to pay?

It is always recommended that a property rental contract be verified and authenticated by a local lawyer; this provides extra protection for the Client, as the contract is then indisputably a legally binding document. HTLC Network will source and work with a referenced local lawyer who guarantees competitive fees for HTLC Network’ clients.

Other expenses that are the responsibility of the tenant include: Stamp Duty (4%), the Lease Administration fee (0.5%) and VAT.

At times the rental fee for properties in gated complexes are comprehensive of security surveillance; should this not be included, it is strongly recommended to source and employ a security firm that can guarantee 24-hour service.

What is the process flow to rent a property?

– Letter of Offer or proposal to be signed by both parties
– Lease contract to be negotiated and drawn up by HTLC Network, verified by a Lawyer and signed by both parties
– Payment to be made of deposit, first quarters rent, stamp duty, lease administration fee, contract preparation fee
– Thorough inventory and property inspection
– Move in

What chance do I have of receiving my full deposit back when I leave the property?

As long as the property is returned in the same condition as when it was rented, HTLC Network will be able to obtain a full refund for you. To ensure full refund upon exit of property, we insist a thorough inventory/property check is carried out upon entry; this is to be signed by both the tenant and landlord. The tenant is to return the property in the same state in which it was rented to him; most leases contain a clause that specifies the property should be painted throughout before being handed back to the landlord.

Can I make any alterations to the property?

Alterations can only be made with the approval of the landlord. The property must be returned in the same condition as which it was consigned – generally freshly painted throughout as stipulated in a standard contract.

What if I need to terminate the lease early?

Leases are usually for duration of 1 or 2 years, generally with a 3-month notice period required. HTLC Network’ Local Counsellor will generally negotiate a 6-month break clause as long as advance notice is served. This, of course, is dependent upon the landlord being in agreement.

KENYA FAQ - Utilities
How reliable are the local utilities?

Electricity: Blacks outs in electrical power supply are fairly common. There are often periods when the power supply is low so lights will merely glow rather than illuminate the room. In most properties in up-market areas, landlords have installed generators, which go on automatically when there is a blackout.

Water: Tap water should not be drunk without purifying. Surveys by the Kenya Bureau of Standards showed that the purity levels of Nairobi water were adequate – better than some bottled water sampled. But pipe breakages do occur, thus dirt and pathogens may enter the water supply after the treatment plant and before reaching people’s homes.

Domestic Water Filters, which merely remove suspended particles, are only recommended if the water is also boiled before use. A filter plus ultra violet light treatment and/or an iodised filter should be used to eliminate pathogens – there are several available locally that plumb in under the sink or fit onto the tap.

Some properties have private boreholes. The landlord may charge directly for water consumed or water may be included in the rent. The water must be treated as above. For your own peace of mind, samples may be tested for purity at the Kenya Bureau of Standards laboratory.

Gas: Piped natural gas is not available; cylinders of liquid petroleum gas are purchased and then refilled as required. (Readily available from most service stations and supermarkets with home delivery available). Although there is no public piped gas supply in Kenya, some apartments have bulk storage tanks from which gas is piped directly into the property, usually at no extra cost to the tenant.

Should I take any precautions to protect my electrical appliances?

YES. When the electricity supply returns after an outage there is a surge of power. This, along with fluctuations in power supply, can be very damaging to appliances. UNLESS the building has in-built power stabilization equipment, it is advisable to install voltage regulators or surge protectors on each electrical appliance – check that these have a fast reaction time in microseconds – slow reaction does not give adequate protection. It is advisable to have a sturdy UPS for computers.

What utility expenses will I have to pay?

Electricity, water and telephone are charged according to consumption. Gas is generally not supplied directly to the property.

How are these accounts charged?

Utilities accounts are usually opened and charged in the name of the tenant and bills sent to his PO Box. Telephone must be paid on or before the due date shown on the bill to avoid immediate disconnection and then a reconnection fee. Electricity must be paid within 14 days after the due date on the bill. Water – within 7 days of the due date shown on the bill – the water billing process is currently being made more efficient.

How are they paid?

Payment may be made by cheque to Telkom Kenya Limited, and sent by post. Over-the-counter cheque or cash payments are made at any one of the payment centers listed on the bills. International Credit card payment is also accepted. Cash must NEVER be posted.

Electricity can be paid for by Standard Bank Visa electron debit cardholders at Standard Bank ATM machines.

Water: A cheque addressed to the City Council or cash has to be delivered to their office. They have no authorized payout points.

Will I be able to get Satellite TV?

Yes, there are many options available, both in satellite and cable TV.

Will my TV work in Kenya?

Importing a TV from Europe is not a good idea for although it can be ‘tropicalised’‚ the changes needed before it can receive the local method of transmission are costly and often not successful so it is recommended to purchase a new one in Kenya, already customised.

What about Telephone connection?

Telephone lines within and between the main cities and for international calls are fairly reliable, although they can experience disruptions of service. Many people choose to have a mobile phone instead of /or in addition to a fixed home line.

The home phone may be a fixed line or wireless (wireless has less interference from crackle and static but is more expensive and restricts the choice of internet service providers, unless sourced from a supplier other than Telkom Kenya).

In outlying areas such as National Parks, radio phone services are available. Those making extended use of the internet should consider the option of cable connectivity.

What documents do I need to install a Telephone Line?

For a foreigner to open an account he requires a passport, a lease document and a Kenyan guarantor.

How long will I have to wait for my home telephone?

If there is a line available at the closest distribution point to your home, generally around 10 days from the time of application. If the engineer cannot make the appointment, you will usually be notified of this beforehand.

If there is no available free line, the wait can be as long as 6 months from the time of the survey. Hence the advisability of having a mobile phone also.

How will I be billed for my home telephone?

Post-paid bills will arrive in your PO box monthly, but by the time you collect the bill, the due date will have almost arrived, so prompt payment must be made to avoid disconnection. If you will be away when the bill is expected, make sure to leave the Post Box key and enough money to cover the bill with a trusted person, or make an advance payment. Fixed phones may be pre-paid and a calling card used – as with mobiles, this avoids any payment/disconnection problems – arrange with Telkom Kenya for the pre-paid service.

What about Mobile lines?

Mobile telephone networks now reach almost all of Kenya, and is a recent development within the last 6 years.

Please note that at peak times, such as Friday afternoons, the lines may fail because of over demand, but the situation is improving. WAP/LAN enabled mobile phones have internet connectivity.

What about Internet Connection?

This is available and is now widely used. Internet connection by fixed-line telephone is not very good, but the service is improving. ISDN line is available for business use.

Wireless telephone (wireless has less interference from crackle and static but it is more expensive and restricts the choice of internet service providers, unless it is sourced from a supplier other than Telkom Kenya). NOTE: this is NOT the same as a cordless phone. Those making extended use of the internet should consider the option of the more expensive cable connection or use a cyber café with cable connectivity.

WAP/LAN enabled mobile phones have internet connectivity.

I have noticed that postal addresses are not generally listed for Kenya, just PO boxes. Why is this?

The postal service does not deliver to physical (home or office) addresses. All mail has to be collected from P.O. boxes or private bags. These are rented at an annual fee from the Post Office.

Although there are Post Offices in all areas of the city, it is not always possible to rent a box in the location of choice due to lack of availability. Many employees receive their mail through their company’s box, and a messenger checks the mail and delivers to them. There are private mail collectors who will check your box and hand deliver at a charge.

Courier services deliver directly to a property, but sufficient information has to be provided for the property to be correctly identified. Roads are named but not all properties are numbered. The numbering system is not consistent, some numbers relate to property lots. LR (Land Registration) numbers are shown on large-scale survey maps) of many years ago, whereas other lots have been sub-divided and assigned new numbers more recently. A typical example of a physical address in Kenya would be: ‘House LR 1870/IV/99, with a blue gate, South Street, opposite South Court, between number 00 and number 0000’. The telephone number and postal (Box number) address of both the sender and the recipient must also be given. If the courier is searching for the house, he can phone in for directions.

KENYA FAQ - Driving
What is like to drive in Kenya?

In Kenya, vehicles drive on the left as in Great Britain, however, the similarity stops there! The traffic in the cities, especially at peak times, may be chaotic, and road rules are often ignored. Tough new laws, especially for the public transport sector, have recently been enacted, including the provision and use of seat belts for all passengers, speed governors for all PSV vehicles, with police deployed to monitor compliance, and the accident rate is dropping.

Most trunk roads and inter-city roads are paved, but have not been well maintained; potholes and uneven surfaces are common even in the cities. A road rehabilitation programme has been commenced by the government, and the quality of roads is now expected to improve. Rural roads are rarely paved, but most are surfaced with laterite (known in Kenya as murram), which is an all-weather surface, used for roads and aircraft landing strips.

Some roads are more like farm tracks than the smooth roads most expats are used to. Wear on vehicles is rather heavy, so maintenance costs are higher than in other destinations. Adding spacers in the vehicle’s suspension, to give greater road clearance for your car, reduces such wear.

It is often better to buy a vehicle assembled in Kenya, or imported by a reputable local dealership, because these will usually have been built with much stronger suspension than a vehicle produced for the domestic market of an overseas country of manufacture.

What sort of vehicle is advisable?

Some foreigners opt for 4wd vehicles, but most destinations, even National Parks, may be reached by sensible driving in an ordinary 2-wheel drive family saloon car or 2-wheel drive family mini-van (adding spacers to the suspension, increasing the ground-clearance of the vehicle for out-of-town driving, is a practical idea). Parking and maneuvering a bulky 4×4 can be awkward in the city, and it is a gas-guzzler. If a 4×4 is purchased, it is most practical to keep it as a second car, for out-of-town use.

It is often better to buy a vehicle assembled in Kenya, or imported by a reputable local dealership, because these will usually have been built with much stronger suspension than a vehicle produced for the domestic market of an overseas country of manufacture. Check the log book.

If you will be doing frequent off-road driving in National Park safaris in the rainy season or driving on up-country earth roads in the rainy season etc. a four-wheel-drive vehicle, Land Rover or jeep is the best option. A wide range is available for rental or purchase. For really ‘rough’ driving, 2 high-rise jacks, a folding shovel, a machete (panga) to cut branches to put under the wheels for traction, plenty of rubber car mats or old sacks may be needed to get even a 4×4 out of deep mud or sand or a wheel out of an ant-bear hole, and a front-mounted power-winch with a steel cable comes in handy in extreme conditions – providing that there is a sturdy tree within range of the cable to anchor it to.

Caution! Even 4x4s can and do get stuck, do not drive one heedlessly. Flash floods can sweep even a lorry away – caution as to weather conditions is advised. The Automobile Association of Kenya provides road and weather information and run a special Land Rover driving survival course for newcomers to 4x4s and Kenya conditions. They have a good driving school also.

Is my driving licence valid in Kenya?

You may drive with you own license for up to 3 months or with an International Licence for up to one year. When you receive the Entry permit endorsement in your passport, go with the passport and your current driving licence to the Transport Licencing Office at ‘Times Tower’ in Nairobi, and you will be issued with a Kenyan license. This should be done within the validity of your present licence. Note: an international licence can not be renewed in Kenya, only in the issuing country.

KENYA FAQ - Work Permit
What documentation is required for workers coming to Kenya?

In order to be able to work in Kenya, an individual must have an Entry Permit that allows the holder to work.

There are various classes of Entry Permit available, dependent upon the status of the applicant, whether directly hired by a local Kenyan company or secondment from a foreign company to their Kenyan branch, or as an investor opening a business in Kenya.

Will I have to be present when my permit is released?

No, we can collect it on your behalf. However, thereafter you will have to register with the relevant Government office, and your Local Counselor will accompany you to do this.

Is any payment due when I collect my Entry Permit?

No. The Employer or Voluntary Agency is the one who makes the applications and payments, for the privilege of having you work for him.

Exception: investors, or certain restricted categories of highly qualified self-employed professionals, who would make a one off payment of approx 300 – 350 USD as well as Security bonds of a value of around 1,300 USD (please check with Emc Network’ Immigration Team for current figures).

Can I leave and re-enter the country freely once I have my Entry/Work Permit?

Before leaving the country you must obtain a re-entry visa.

What about my family members?

Dependant family members up to 18 years of age can be included in your application to stay within the country. Their visa will be granted based on the validity of your Entry/Work Permit. For accompanying children over 18 years of age a separate application has to be made for them to be able to stay in their own right. Please contact Emc Network’ Immigration Team for details.

Dependant family members, wife and children up to 18 years of age, may be included in your application. Their Dependant Passes and Aliens Registration Certificates will be granted for the validity of your Entry (Work) Permit.

Older college-going dependant children must apply for student visas, which may allow them to stay after the expiry of the parent’s Entry permit if they are still in a learning institution. A Dependants Pass does not entitle the wife to enter paid employment, though she may do voluntary work such as with a humanitarian organization. Her prospective employer may apply for an Entry Permit allowing her to work if she is suitably qualified.

Is it necessary for me to be present to apply for documents?

No, HTLC Network can present all the documents that you have provided with the application forms, on your prospective employer’s behalf. It is the employer who makes the permit application and who is given permission to employ an individual. You will be advised should your physical presence be required. Only a prospective investor may make a direct application, which can also be handled for him by HTLC Network. The Transferee may wish to enter Kenya only after the approval of the Entry permit.

KENYA FAQ - Travel
I want to make the most of my work assignment in Kenya and use the opportunity to travel within the country. Where can I go for advice on booking safaris and other trips?

HTLC Network provides the practical information Transferees require for every day expat life in the country and local city. Although we do not generally provide tourist information, for Kenya we do include some tourist brochures within our Information Packs and have listings of travel agencies that offer such services in our Resource Guides. Our Local Counsellors will also be able to advise reputable travel companies that provide a professional, competitive service.

KENYA FAQ - Health Concerns
Do I have to be vaccinated before travelling to Kenya?

Vaccinations required: Yellow Fever – All individuals entering the country MUST have a certificate attesting to the fact that they have had this vaccination.

Vaccinations recommended: Cholera, Typhoid, and Hepatitis A and B.

Malaria is endemic outside of Nairobi so preventative measures are recommended for anyone travelling to the country.

Each country recommends different vaccines to be taken before a visit to the country. You are advised to check with your Health Authority or Embassy before you travel.

Are there any particular health risks in Kenya?

Malaria is a problem in many parts of the country, but not in Nairobi. For other areas or for any trips out of the city, it is important to take preventative medication. It is always advisable to wear long sleeved clothing in potential malaria areas, to use insect repellent and to sleep under a mosquito net.

It is important avoid drinking untreated water. In the main cities water has been treated so can be drunk after filtering and boiling to kill pathogens. Many expats, however, opt to use only bottled water. If this is not available, treat the water using hydroclonazone tablets; these sterilizing tablets are available from most pharmacies.

KENYA FAQ - About HTLC Network
Why should I choose HTLC Network?

– Extensive rapidly growing client list.
– Exclusive partner/representative of many Global Relocation Service Providers.
– Exclusive representative of many International Law and Immigration Firms.
– Quality control guarantee: Head Office directs all relocations and immigrations in every destination.
– All staff required to attend on-going training sessions and workshops to keep updated as to global mobility needs.
– No language barriers – Assistance provided in all major European languages and many others.
– Corporate consultation with HTLC Netowork’s’ Representatives at location of choice.
– HTLC Network own ‘Resource Guides’ providing a wealth of everyday information for expatlife in destination city.
– Comprehensive FAQs for each country serviced.
– Red Alert List to prepare for the specific challenges of each destination.
– Extra ‘Safety’ section in Resource Guides for countries posing specific security threats.
– 24-hour Emergency Helpline for Transferees throughout the duration of the relocation.
– Complimentary 3-month Helpline.

KENYA FAQ - For corporate
How does HTLC Network assist with Immigration?

HTLC Network will prepare all the necessary paperwork, email it to the Company and direct as to how the various documents are to be printed out and signed. We will send one of our Local Counsellors with Power of Attorney (Delega) to act on behalf of the individual and company.

When the Transferee has to be present to apply for a document, he will be accompanied by our Local Counsellor.

How can we determine a realistic Housing Budget for Transferees?

During HTLC Network’ initial teleconference with the client we go through an in-depth ‘Needs Analysis’ which can include Housing Budget variables for the Destination City. HTLC Network will work with the Company to ensure the workforce locate properties of a suitable standard within the parameters set by corporate policy.

Can the contract be signed in the name of a foreign company?

Legally, yes, as long as it can be proved that the individual who signs the contract has the legal right to sign as a representative of the Company. Many landlords however, will not accept this as it is harder to take a foreign Company to court should there be any missing rent payments or problems. As landlord’s rarely accept a foreign Company signing the lease, it is usually signed by the local company that is VAT registered locally.

 

HTLC Network will prepare the contract in the name of a legal representative of the Company. We require full data of the individual, a photocopy of his/her passport ID pages and a photocopy of the Company’ s ‘Camera di Commercio’ demonstrating position within the Company.

The prepared contract will be emailed to the appropriate Company contact and instructions will be given on how it is to be printed out and signed. Once signed, one of HTLCNetwork’ Local Counsellors will collect the contract and deliver it to the real estate agent for the signature of the landlord. A signed copy will be returned to the Company whilst the three copies of the contract are being registered, thereafter a registered copy will be delivered.

Arrangements will be made to take a thorough inventory in the presence of the tenant and landlord.

Is it necessary for the Transferee to be present to apply for documents?

For the presentation of document application, it varies from city to city. Wherever possible HTLC Network will prepare power of attorney  in order for a Local Counsellor to act on behalf of the Transferee and family.

To release the obtained documents, the Transferee and other members of the family must be present as an original signature is required.

How can we guarantee all Transferees will receive the same standard of service? (staff relocating to main cities versus more rural areas)

All Local Counsellors are really ‘local’ to the area where they assist Transferees. They are selected for their good knowledge of their city area.

All Local Counsellors are trained by HTLC Network to follow our set pattern of delivering services using an in-house ‘Training and Operations Manual’.

All Local Counsellors are closely directed by Office Coordinators, ensuring a consistent standard of service is delivered.

How does HTLC Network handle Group Moves?

All relocations are handled by the same system of centralisation. When required, we arrange for a member of our office team to go to the location of a group move to be an in-house Coordinator, working from the Client Company’s premises as a point of reference for HR, Transferees and their families.

In main centres we have several Local Counsellors.

What ongoing support is provided for Transferees and families?

HTLC Network aims to equip your workforce to settle into their new environment as soon as possible. Upon arrival they are presented with a local Information Pack. They are given access to our on-line City Specific Resource Guides that provide general local information as well as specific local information once a suitable property has been located.

We have a 24hour emergency helpline throughout the duration of the relocation. We provide a 90 day complimentary phone line that can be extended throughout the duration of the assignment.

Our aim is to teach the Transferee how to live in his new city and to equip him to be as independent as possible.

Geography

Area: 582,650 sq km
Time Zone:
GMT+3
Capital city:
Nairobi
Bordering countries:
Ethiopia, Somalia, Sudan, Tanzania, Uganda.
Climate: Tropical along coast to arid in interior.

Government

Stateform: Republic
Legislative Branch:
unicameral National Assembly.
National Holiday:
12 December
Currency: Kenyan shilling (KSh.)

Population

Approximately 32 million inhabitants.
Ethnic Groups: Kikuyu, Luhya, Luo, Kalenjin, Kamba, Kisii, Meru , plus smaller groups of other African and non-African groups.
Religion: Christian majority.
Languages: English and Kiswahili plus numerous indigenous languages.