HTLC Network | Namibia
HTLC Network is a valuable support that can help you to transform the challenges of an international relocation into a successful and satisfying life experience. We provide global corporate and private relocation and immigration services and we are present in many different parts of the world, being able to meet your requests, to ensure the utmost attention to every detail
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Owing its name to the Namib Desert, Namibia itself is a unique geological feature, renowned for the pristine and haunting quality of its landscape.


map-namibiaThe early period of Namibia’s history is characterised by the complete absence of recorded data. Between a landing by Bartholomeu Dias in 1487 and the creation of German South-West Africa in 1884, most of the few Europeans who visited the territory were explorers, missionaries and hunters. The harsh interior of Namibia aroused very little interest until the 1800s when the first Europeans started to settle, and the land eventually came under German control. In 1908 diamonds were discovered at Luderitz.


The three decades of German rule were marked by bloody suppression of the rebellious natives, notably the once dominant Hereros. In 1915, during WWI, military forces of the Union of South Africa conquered the German colony. Germany renounced sovereignty over the region in the treaty of Versailles, and in 1920 the League of Nations granted the Union of South Africa the mandate over the territory.


In 1946, at the request of the UN, the Union of South Africa refused to submit a trusteeship agreement to replace the mandate. In 1972 the International Court of Justice ruled that South African presence in South-West Africa was illegal, but South Africa continued to govern the territory. As a result, the SWAPO (South-West Africa People’s Organization) a nationalist movement led by Sam Nujoma escalated its guerrilla campaign to oust the South Africans.


After many attempts over the years, Namibians finally achieved independence in 1990 after a bush war of almost 25 years. Sam Nujoma was sworn in as the first President of Namibia, and ruled for 14 years. South Africa refused however to relinquish control over the Walvis Bay area, that was, together with a string of off-shore islands, integrated into Namibia only in 1994.


Since its independence, Namibia has enjoyed uninterrupted peace and stability.

One of the most sparsely populated and arid countries on Earth, Namibia is surprisingly a peaceful and economically prosperous country.


african_savannahwidescreen_wallpapers_1440x900With its surface area of 824 thousand sq km, Namibia is a vast country, even by African standards. Even though it is essentially a desert region, Namibia offers contrasting landscapes that can be divided into four major geographical segments. The northern, bush-covered plains include the relatively high rainfall areas of the Kavango and the eastern Caprivi. In the west stretches the desolate Namib Desert, with its high dunes and awe-inspiring sense of space; it is said to be the oldest desert in the world. The Namib Desert is home to the highest sand dunes imaginable and also to an unusual variety of desert-adapted flora and fauna. Towards the inland, the desert belt is followed by the “Escarpment”, a mountain wall of up to 2 km in height. The Central Plateau, which slowly descends towards the east, is a semiarid and mountainous plateau that includes Windhoek, the capital city. Further to the east lies the Kalahari Basin, characterised by wide sandy plains and long-dunes with scarce vegetation.


The principal occupations are stock raising and subsistence agriculture. The extraction and processing of minerals, however, contributes the largest percentage of GDP. Diamonds constitute more than 65 percent of the value of mineral production. Namibia is the fourth-largest exporter of non-fuel minerals in Africa, the world’s fifth-largest producer of uranium and the producer of large quantities of lead, zinc, tin, silver, and tungsten. Other important mineral products are copper, lead, zinc, tin, iron ore and manganese. Namibia maintains important business links with South Africa. The tourism infrastructure throughout the country is well developed and tourism is becoming an increasingly important foreign exchange earner and job provider. Namibia possesses well-developed and efficient infrastructures for electricity and water supply, a well-established road network, two harbours and direct air links to Johannesburg, London and Frankfurt.


The country offers a clean, modern capital city, highly developed infrastructure, abundance of sunshine, striking desert landscapes, wildlife, charming coastal towns and endless opportunities for recreation and adventure. Windhoek, the capital city, is situated in almost the exact centre of Namibia. This makes it the ideal place to start and plan any tour. English, Afrikaans and German are widely spoken. The friendliness and cultural diversity of its people, its pleasant housing, international schools, multi-lingual environment and diverse recreational and social options, help ensure that families, as well as employees, will enjoy their stay.


An assignment to Namibia provides an opportunity to live in a dynamic, multicultural country, still struggling with the implications of its colonial and apartheid past.

Prepare and Plan Visit
In this initial contact the Relocation Coordinator will brief the Transferee, introducing destination services commissioned, and provide access codes to HTLC Network on-line City-Specific Resource Guides. In addition, the Relocation Coordinator will help the Transferee assess personal and family’s housing needs, as well as their hopes and plans for the sojourn in your new destination. The Transferee will be asked to fill out a Personal Needs Analysis Form, which will enable customized service delivery. After gaining a sense of the Transferee’s needs, the Relocation Coordinator will arrange appointments with schools and real estate agents, an appointment will be set up with one of the Local Counsellors for a city briefing and a programme will be finalised for accompanied property and school viewings.


Airport Pickup and Greeting The Transferee and family will be met at the airport by a Local Counsellor and accompanied to designated hotel.


Destination Country and City Information
The Transferee will be given a briefing on the local city and life in your new destination in general, and will be encouraged to ask any questions. An Information Pack on the destination city will be provided. This Pack includes an information sheet with the HTLC Network office and Local Counsellor contact information and emergency telephone numbers. Further, it includes a city and transport map as well as a hard copy of HTLC Network own City-Specific Resource Guide, which contains a wealth of information such as telephone access codes, English-speaking doctors and expatriate clubs. When available, a copy of the English Yellow Pages, local English language periodicals and other relevant information will also be included in the Information Pack.


auto-europe-driving-informationCity by Zone Tour
The purpose of this tour is to familiarise the Transferee with selected areas of the city and type of housing and amenities available, in order to be better prepared to select the neighbourhood most suitable for personal and family needs. The City By Zone Tour is often delivered in conjunction with a house hunting programme.


International Schooling The Transferee will be briefed on educational opportunities in the area. The Relocation Coordinator will schedule appointments at the selected schools, and the Local Counsellor will accompany the Transferee to pre-arranged appointments although the appointments will be privately held between the Transferee and school administrators. Where possible, the Relocation Coordinator will organise enrolment procedure and arrange for company invoicing.


Full-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to eight properties.


Two-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to fifteen properties.


Lease Negotiation After the Transferee has selected a property, the Relocation Coordinator will negotiate lease conditions with the real estate agency or landlord according to The national destination law. HTLC Network coordinator will prepare a contract that ensures legal protection for the client. Particular attention is given to include a break clause, as international assignments often change in duration and the aim is to give maximum flexibility within the limits of the national destination law.


bigstock-Real-Estate-Home-Inspection-Re-20778977Property Inspection and Inventory Once the lease has been signed, a thorough property inspection is taken in the presence of the Transferee. This includes an inventory of any furnishings, general condition of the property, and meter readings for utility contracts.


Utility Connections, Phone Line and Bank Account The Relocation Coordinator will arrange all utility and telephone connections, and a Local Counsellor will accompany the Transferee to open a bank account in the selected area.


Settling-In Assistance The Local Counsellor will spend time with the Transferee and family, assisting with requested elements of the relocation process, such as arranging language training, obtaining a satellite decoder or internet service provider, shopping for furniture or securing house contents insurance. Duration of this service depends on various company authorizations.


Car Purchase or Lease The Relocation Coordinator will brief the Transferee on the logistics of making an automobile purchase and will research reputable dealers in the area. The Local Counsellor will accompany the Transferee to dealers and act as a translator. Once the Transferee has made the selection, HTLC Network will take care of necessary documentation including insurance cover. For long-term rental HTLC Network will advise local availability of this service.


Local Registration
If the Transferee requests, and is eligible, the Local Counsellor will assist with National Health Registration. City hall registration is a separate service and if authorizied, HTLC Network will assist with the whole bureaucratic procedure at the relative cityhall.


Closeup of a call center employee with headset at workplaceOngoing Phone Support The HTLC Network support Helpline is available to all Transferees for 90 days from date of property contract signing. Extensions to this Helpline can be added in periods of three months.


Car Importation Importation of car to your new destination, including full document assistance and re-registration with Vehicle registry.


Full Assignment Tracking Full tracking of all deadlines throughout duration of the Transferees international assignment, notification given of all scheduled renewal dates, such as housing contracts, Permit of Stay and Work Permits. Ad Hoc Services Service rendered both from back and front office is available on an hourly and daily basis.

Immigration procedures and requirements vary greatly from country to country. Documents requested from applicants depend on the citizenship of the individual applying and the status he wishes to obtain in the destination country, be it authorisation to work, authorisation for accompanying family members, tourist or study visas, temporary or permanent residency status.


Passport immigration stamp

• HTLC Network has been selected by many International Law and Immigration Firms as well as Global Relocation Companies to represent them exclusively for immigration

• We work closely with the relevant governmental and police authorities in each country

• Our Immigration Team are experts in immigration laws and keep abreast of changing requirements and procedures

• We prepare all documentation for HR, all you have to do is print out and sign

• We inform the Transferee which specific documents are required , which translations must be obtained and if these must be legalised

• We provide HR and Transferees with information on the process flow, timing and specific legal requirements of each destination

• We update all parties involved regularly as to the status of the application

• Whenever possible, we act with a Power of Attorney on behalf of the company and the Transferee; when the Transferee’s presence is required, he will be accompanied to the relevant office in the destination city

• Our Local Counsellors, residents and locals of the destination city, are able to present the all prepared documentation to the relevant offices in person; thus speeding up the process and ensuring an efficient service

For more info about our immigration services in Namibia please contact our marketing department at:

windhoekResource guide:

Windhoek is the capital and largest city of the Republic of Namibia. It is located in central Namibia in the Khomas Highland plateau area, at around 1,700 metres above sea level. Theories vary on how the place got its modern name of Windhoek.

Most believe it is derived from the Afrikaans word Wind-Hoek (wind corner). Another theory suggests that Captain Jonker Afrikaner named Windhoek after the Winterhoek Mountains at Tulbagh in South Africa, where his ancestors had lived. The first mention of the name Windhoek occurred in a letter from Jonker Afrikaner to Joseph Tindall, dated 12 August 1844.

Windhoek is the social, economic, and cultural centre of the country. Nearly every Namibian national enterprise, governmental body, educational and cultural institution is headquartered there.

What can I expect to find in an unfurnished, a semi-furnished or a furnished property?

An unfurnished property may include wardrobes, basic kitchen furnishings and bathroom fixtures and furnishings.

A semi-furnished property will include a kitchen stove and furnishings, bathroom fixtures and furnishings, bed(s), wardrobes, curtains, lamps and/or any other equipment agreed upon.

properties are quite common, and can include anything from the basics such as kitchen furniture, table, chairs, beds, and bathroom furniture to everything you could possibly require in a property. Soft furnishings are frequently included. A fully furnished property frequently includes dishwasher, washing machine and tumble dryer, smaller/supplementary furniture, decorations, garden equipment, satellite TV, phone lines, alarm systems.

Your Relocation Coordinator will confirm whether or not the property has these facilities.

What sort of flexibility will I have to negotiate rent or furnishings?

It is always worth trying to offer a slightly lower figure than the asking price or request to have other furniture installed or work done on the property.

Generally, if the requests of a prospective tenant are high and costly, the landlord will agree to do the works requested with an increase in the rent. It is not likely that a landlord will agree to undertake work on the property, install extra furniture and lower the price.

How many properties will I be shown?

This depends on the Relocation Package you have selected: HTLC Network Basic Package includes 8 properties and the Standard Package includes 15 properties. You will be told at the outset how many properties you will be shown or how much time you have available to do the house hunting.

The properties provided will be as close to your ‘Needs Analysis’ description as possible according to what is available on the market at the time.

How can i secure a property i choose?

A holding deposit is not typical and most landlords would not hold a property if another tenant would want to rent the property. It is the first to sign contract and pay that clinches the deal .

What costs are involved in renting a property?

– Real Estate agency fee: usually 10% of the annual rent or one months rent, some letting agents charge a flat fee for a lease contract
– Security deposit: usually 1-2 month rental value (a furnished property would be higher than unfurnished)
– Rent is usually paid monthly
– Government stamps (revenue stamps) are affixed to the contract by the Real Estate Agent and are charged to the tenant at the time of contract registration.

What other expenses should I expect to pay?

The expenses of usage or the utility fees (such as: heating, electricity, water, sewage, telephone) are almost always to be paid alongside the rental fee.

A condominium fee to cover light and maintenance of common areas and possibly also security provision. This may vary in each individual case.

What is the process flow to rent a property?

Once a property is selected, HTLC Network will negotiate on your behalf. When an agreement has been reached, a legally valid contract is prepared. An appointment is arranged for the tenant (or company representative) and landlord to sign the contract.

All the copies of the contract should then be signed. As soon as you enter the apartment, we will arrange a thorough inventory/property inspection together with the landlord and your Local Counselor.

What chance do I have of receiving my full deposit back when I leave the property?

Provided that the property and any furnishings are returned in the state in which they were initially rented (HTLC Network will ensure a thorough inventory is taken of the property and furnishings upon entry) and the correct notice period is served to the landlord, HTLC Network will be able to negotiate a full deposit return when you vacate the property.

What responsibility do I have as a tenant towards maintenance of the property?

Generally outdoor maintenance (paintwork, railings etc.) is the responsibility of the landlord. Indoor maintenance of a general nature is the responsibility of the tenant. This will be clearly specified in the rental contract.

Can I make any alterations to the property?

Only with written permission from the landlord.

Small changes (e.g. hanging of towel rails in the bathroom) may be made but the property is to be handed back in exactly the same state it was consigned. Therefore, any holes made in the walls must be filled and painted over before leaving the property, unless a different agreement is made with the landlord.

In case alterations have been made to improve the property without the written permission of the landlord, the landlord has the right not to reimburse any expenses the tenant has had in relation to the work. In cases where the landlord does not approve o the changes made, he/she has the right to require the tenant to put the property back into its original condition.

What if I need to terminate the lease early?

HTLC Network do our utmost to ensure that the property rental contract includes a diplomatic break clause for the protection of the Tenant, however Landlords are not obliged to agree to such. Unless such an eventuality is stipulated in the contract, the time of which the contract is agreed upon, must be respected.

If a contract is breached, full payment is due according to the duration of the contract.

NAMIBIA FAQ - Utilities
What utility expenses will I have to pay?

Utility payments are paid in addition to rent , therefore electricity, paid in addition to rent , therefore electricity, gas and water are to be paid as well as telephone where there is a landline to the property.
Most use electricity rather than gas.

Will I be able to get Satellite TV?

Yes. City areas are covered.
DSTV (Digital Satellite Television) has up to 80 channels for which you pay a monthly fee. These include; Movies, Sports, Music, Property, News (Sky, CNN, BBC), Cartoons, etc. Several languages can also be obtained on some channels. For example: Portuguese, German, Hindi, etc.

What documents do I need to install a Telephone Line?

Telephone lines are already available in most properties.

In cases where there is no line, a document demonstrating regular immigation status and proof of residency are required in order to request a line.

How long will I have to wait for my telephone?

Normally it will be installed in 4-5 weeks.

How will i be billed?

Bills will arrive monthly.

What about Internet connection?

You can have the connection through the normal phone line or with the ADSL line.

What is it like to drive in Namibia?

In Namibia traffic moves on the left side of the road. The road infrastructure is good, and roads are well maintained.

Is my licence valid in Namibia?

Only Namibian, SADC and International driving licenses are legally valid.

For how long can I drive my own car in Namibia?

After 21 days the license plates have to be changed to Namibian ones.

Can i buy a car in Namibia?


NAMIBIA FAQ - Work Permit
What documentation is required for workers coming to Namibia?

A Work Permit to be approved/issued by the Home Affairs office in Windhoek.

Shall I apply for the Work and Entry Permit at a Namibian Embassy?

Application through an embassy is longer and more expensive than an application made locally (applications are however processed in Namibia).
We will apply for the relevant permit on your behalf with Power Of Attorney (POA) and send you the approved work/entry visa.

What about my Family?

Dependant family members can apply for Residency Permit on the basis of being accompanying family members; they do not have the right to work in the country. If they want to work, they’ll require a Work Permit as well.

Is it advisable to have 24-hour guard service?

Yes, this is required. If not included with a rental property, it can be sourced through a reputable security company.
It is highly reccomended a large company be used as they are able to provide adequate cover as well as emergency cover in case of guards been sick or on vacation.

Are there any precautions a foreigner can take ?

Security of residential and commercial premesis is essential.
There are certain areas of cities that a foreigner should avoid entering, your Local Counsellor will advise of specifics.
It is advisable always to move with caution and to keep a low-key profile so as not to draw undue attention.

Do I have to be vaccinated before arriving to Namibia?

There are no specific requirements, however Information regarding current health requirements can be obtained at the nearest Namibian Embassy/ High Commission or in your own Embassy.

If you DO come from a country where a certain disease is prevalent you will be required to be vaccinated before you come to Namibia. For example, if you are traveling from a country where yellow fever is prevalent, a certificate of vaccination is an entry requirement for Namibia.

Otherwise, Windhoek is very safe health wise. If you intend to visit the North, especially, the top east belt of the Country, i.e. Katima Mulilo, you must be on anti- malaria drugs for at least two weeks before entering that zone.

Are there any particular health risks in Namibia?

UV Rays: (one of the highest in the world, especially during the summer)
UV Rays: Wear sun screen all the time especially if you intend to go outside during the day. If possible avoid the sun between 10am and 5pm.

It is advisable to boil water before drinking or purchase treated water.

NAMIBIA FAQ - About HTLC Network
Why should I choose HTLC Network?

– Extensive rapidly growing client list.
– Exclusive partner/representative of many Global Relocation Service Providers.
– Exclusive representative of many International Law and Immigration Firms.
– Quality control guarantee: Head Office directs all relocations and immigrations in every destination.
– All staff required to attend on-going training sessions and workshops to keep updated as to global mobility needs.
– No language barriers – Assistance provided in all major European languages and many others.
– Corporate consultation with EMC Network’s’ Representatives at location of choice.
– HTLC Network own ‘Resource Guides’ providing a wealth of everyday information for expatlife in destination city.
– Comprehensive FAQs for each country serviced.
– Red Alert List to prepare for the specific challenges of each destination.
– Extra ‘Safety’ section in Resource Guides for countries posing specific security threats.
– 24-hour Emergency Helpline for Transferees throughout the duration of the relocation.
– Complimentary 3-month Helpline.

NAMIBIA FAQ - For corporate
How does HTLC Network assist with Immigration?

HTLC Network will prepare all the necessary paperwork, email it to the Company and direct as to how the various documents are to be printed out and signed. We will send one of our Local Counsellors with Power of Attorney  to act on behalf of the individual and company.

When the Transferee has to be present to apply for a document, he will be accompanied by our Local Counsellor.

What time scale should be allowed to process Work Permit applications?

When all paper work has been prepared, approved and signed by the relevant companies, it can take 6-8 weeks during which time Italian law states that the expatriate must not be in Italy.

How can we determine a realistic Housing Budget for Transferees?

During HTLC Network’ initial teleconference with the client we go through an in-depth ‘Needs Analysis’ which can include Housing Budget variables for the Destination City. HTLCNetwork will work with the Company to ensure the workforce locate properties of a suitable standard within the parameters set by corporate policy.

Can the contract be signed in the name of a foreign company?

Legally, yes, as long as it can be proved that the individual who signs the contract has the legal right to sign as a representative of the Company. Many landlords however, will not accept this as it is harder to take a foreign Company to court should there be any missing rent payments or problems. As landlord’s rarely accept a foreign Company signing the lease, it is usually signed by the local company that is VAT registered locally.

HTLC Network will prepare the contract in the name of a legal representative of the Company. We require full data of the individual, a photocopy of his/her passport ID pages and a photocopy of the Company’ s document demonstrating position within the Company.

The prepared contract will be emailed to the appropriate Company contact and instructions will be given on how it is to be printed out and signed. Once signed, one of HTLC Network’ Local Counsellors will collect the contract and deliver it to the real estate agent for the signature of the landlord. A signed copy will be returned to the Company whilst the three copies of the contract are being registered, thereafter a registered copy will be delivered.

Arrangements will be made to take a thorough inventory in the presence of the tenant and landlord.

Is it necessary for the Transferee to be present to apply for documents?

For the presentation of document application, it varies from city to city. Wherever possible HTLC Network will prepare power of attorney  in order for a Local Counsellor to act on behalf of the Transferee and family.

To release the obtained documents, the Transferee and other members of the family must be present as an original signature is required.

How can we guarantee all Transferees will receive the same standard of service? (staff relocating to main cities versus more rural areas)

All Local Counsellors are really ‘local’ to the area where they assist Transferees. They are selected for their good knowledge of their city area.

All Local Counsellors are trained by HTLC Network to follow our set pattern of delivering services using an in-house ‘Training and Operations Manual’.

All Local Counsellors are closely directed by Office Coordinators, ensuring a consistent standard of service is delivered.

How does EMC Network handle Group Moves?

All relocations are handled by the same system of centralisation. When required, we arrange for a member of our office team to go to the location of a group move to be an in-house Coordinator, working from the Client Company’s premises as a point of reference for HR, Transferees and their families.

In main centres we have several Local Counsellors.

What ongoing support is provided for Transferees and families?

HTLC Network aims to equip your workforce to settle into their new environment as soon as possible. Upon arrival they are presented with a local Information Pack. They are given access to our on-line City Specific Resource Guides that provide general local information as well as specific local information once a suitable property has been located.

We have a 24hour emergency helpline throughout the duration of the relocation. We provide a 90 day complimentary phone line that can be extended throughout the duration of the assignment.

Our aim is to teach the Transferee how to live in his new city and to equip him to be as independent as possible.


Area: 825,418 sq km
Time Zone: GMT+1
Capital city: Windhoek
Bordering countries: Angola, Botswana, South Africa and Zambia
Climate: desert; hot, dry; rainfall sparse and erratic


Stateform: Republic
Legislative Branch: bicameral legislature
National Holiday: 21 March
Currency: Namibian dollar (NAD)


Population: Approximately Approximately 2 million inhabitants
Religion: Christian majority, indigenous beliefs
Languages: English (official), Afrikaans, German, Oshivambo, Herero, Nama
Ethnic groups: black majority, white and mixed minorities
note: about half of the population belong to the Ovambo tribe and 9% to the Kavangos tribe; other ethnic groups includes Herero, Damara, Nama, Caprivian, Bushmen, Baster, and Tswana