HTLC Network | Poland
HTLC Network is a valuable support that can help you to transform the challenges of an international relocation into a successful and satisfying life experience. We provide global corporate and private relocation and immigration services and we are present in many different parts of the world, being able to meet your requests, to ensure the utmost attention to every detail
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A nation with a proud cultural heritage, Poland traces its roots back over 1,000 years. Positioned in the centre of Europe, it has known turbulent and violent times; there have been periods of independence as well as periods of domination by other countries.


map-polandThe Republic of Poland’s strategic geographical position and lack of natural barriers have often made it the site of European power struggles. The Polish state was formed over 1,000 years ago, and reached its Golden Age in the 16th century, when Poland was one of the richest and most powerful countries in Europe. In 1795, the country ceased to exist as a sovereign nation after being partitioned by its neighbours Russia, Austria and Prussia. Poland regained its independence in 1918 only to be overrun by Germany and the Soviet Union in World War II. It became a communist satellite state of the Soviet Union following the war, but its government was comparatively tolerant and progressive.


Poland is the birthplace of the former Soviet bloc’s first officially recognised independent mass political movement: Solidarność. In fact, the labour turmoil at the Gdansk shipyard in 1980 led to the formation of the independent trade union “Solidarity” that over time became a political force and in 1989 overthrew communist rule. The presence in the Vatican of Polish Pope John-Paul II was an important influence on the Solidarity movement throughout the 1980’s, and the Roman Catholic Church remains today a very potent force in Polish life.


Poland joined NATO in 1999 and the European Union in 2004. Today, its transformation to a democratic, market-oriented country is largely completed.


Poland has a unique cultural heritage, mixing elements of Eastern and Western European culture, which has made it increasingly popular as a tourist destination. Though many landmarks have been destroyed by centuries of war, Poland offers many historic sites. Among the most historic are the ancient cities of Warsaw, Krakow, Lublin, and Wroclaw. The country is also renowned for the beauty of its mountains, lakes, and seacoast, as well as for its arts festivals that draw millions of visitors from around the world. Other popular destinations include the country’s centuries-old health spas, the Baltic Sea resorts, the Bialowieza Forest (UNESCO World Heritage Site), and the natural beauty of the Mazury Lake District. Winter sports, especially skiing, are popular in the mountains.

Since the downfall of communism, Poland has undergone great political, social and economic changes. Today, Poland is considered one of the most successful examples of the transition from communism to market economy.


Panorama of Warsaw with Old Town at nightPoland began to move its economy toward a free-market system in 1990 under exceptionally difficult conditions due to the aging infrastructure and lack of investment inherited from the communist era. A shock therapy programme during the early 1990’s enabled the country to transform its economy into one of the most robust in Central Europe. Poland joined the EU in May 2004.


Poland’s topography has played a major role in its history, as its flat terrain and lack of natural barriers provided no resistance to invaders and made these borders difficult to defend. Today, this ‘bridging position’ and its location in the heart of Europe, offers an excellent commercial route to other EU countries and to Eastern markets. The north of Poland, stretching to the Baltic Sea, consists almost entirely of lowlands while the Carpathian Mountains (including the Tatra range) form the southern border. With over 9,000 lakes , the Mazuria region forms the largest and most-visited lake district in Poland. The sandy Baltic Coast, a popular tourist destination, is home to the major port cities Gdansk, Gdynia, and Szczecin.


Poland is rich in natural resources, particularly coal, natural gas, petroleum, and industrial metals such as silver, lead, and copper. Poland’s industry is mostly heavy, extending to fertilizers, petrochemicals, machine tools, electrical machinery, electronics, automobiles and shipbuilding (that came into world prominence in the 1980s, through the rise of the labour union ‘Solidarity’).


Poland remains the leader in Central and Eastern Europe in terms of attracting FDI. Strong economic growth potential; a large domestic market; EU membership; a productive, well motivated, highly skilled, and relatively cheap labour force; and competitive operational costs are some of the main reasons foreign companies do business in Poland.


Poland continues to change rapidly, with more Westernised commercial centres and business, more foreign investment, and increased tourism. In the past several years, Warsaw, the capital city, has seen tremendous growth and many new modern, gleaming apartment and office buildings are springing up in between the old. But Warsaw is also filled with numerous parks in which one can escape the noise and bustle of the city. The art and academic communities are also significant.

Prepare and Plan Visit
In this initial contact the Relocation Coordinator will brief the Transferee, introducing destination services commissioned, and provide access codes to HTLC Network on-line City-Specific Resource Guides. In addition, the Relocation Coordinator will help the Transferee assess personal and family’s housing needs, as well as their hopes and plans for the sojourn in your new destination. The Transferee will be asked to fill out a Personal Needs Analysis Form, which will enable customized service delivery. After gaining a sense of the Transferee’s needs, the Relocation Coordinator will arrange appointments with schools and real estate agents, an appointment will be set up with one of the Local Counsellors for a city briefing and a programme will be finalised for accompanied property and school viewings.


Airport Pickup and Greeting The Transferee and family will be met at the airport by a Local Counsellor and accompanied to designated hotel.


Destination Country and City Information
The Transferee will be given a briefing on the local city and life in your new destination in general, and will be encouraged to ask any questions. An Information Pack on the destination city will be provided. This Pack includes an information sheet with the HTLC Network office and Local Counsellor contact information and emergency telephone numbers. Further, it includes a city and transport map as well as a hard copy of HTLC Network own City-Specific Resource Guide, which contains a wealth of information such as telephone access codes, English-speaking doctors and expatriate clubs. When available, a copy of the English Yellow Pages, local English language periodicals and other relevant information will also be included in the Information Pack.


auto-europe-driving-informationCity by Zone Tour
The purpose of this tour is to familiarise the Transferee with selected areas of the city and type of housing and amenities available, in order to be better prepared to select the neighbourhood most suitable for personal and family needs. The City By Zone Tour is often delivered in conjunction with a house hunting programme.


International Schooling The Transferee will be briefed on educational opportunities in the area. The Relocation Coordinator will schedule appointments at the selected schools, and the Local Counsellor will accompany the Transferee to pre-arranged appointments although the appointments will be privately held between the Transferee and school administrators. Where possible, the Relocation Coordinator will organise enrolment procedure and arrange for company invoicing.


Full-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to eight properties.


Two-Day Househunting Programme Following an in-depth briefing by the Relocation Coordinator a programme of property viewings will be arranged. The Local Counsellor will accompany the Transferee to pre-arranged viewings of up to fifteen properties.


Lease Negotiation After the Transferee has selected a property, the Relocation Coordinator will negotiate lease conditions with the real estate agency or landlord according to The national destination law. HTLC Network coordinator will prepare a contract that ensures legal protection for the client. Particular attention is given to include a break clause, as international assignments often change in duration and the aim is to give maximum flexibility within the limits of the national destination law.


bigstock-Real-Estate-Home-Inspection-Re-20778977Property Inspection and Inventory Once the lease has been signed, a thorough property inspection is taken in the presence of the Transferee. This includes an inventory of any furnishings, general condition of the property, and meter readings for utility contracts.


Utility Connections, Phone Line and Bank Account The Relocation Coordinator will arrange all utility and telephone connections, and a Local Counsellor will accompany the Transferee to open a bank account in the selected area.


Settling-In Assistance The Local Counsellor will spend time with the Transferee and family, assisting with requested elements of the relocation process, such as arranging language training, obtaining a satellite decoder or internet service provider, shopping for furniture or securing house contents insurance. Duration of this service depends on various company authorizations.


Car Purchase or Lease The Relocation Coordinator will brief the Transferee on the logistics of making an automobile purchase and will research reputable dealers in the area. The Local Counsellor will accompany the Transferee to dealers and act as a translator. Once the Transferee has made the selection, HTLC Network will take care of necessary documentation including insurance cover. For long-term rental HTLC Network will advise local availability of this service.


Local Registration
If the Transferee requests, and is eligible, the Local Counsellor will assist with National Health Registration. City hall registration is a separate service and if authorizied, HTLC Network will assist with the whole bureaucratic procedure at the relative cityhall.


Closeup of a call center employee with headset at workplaceOngoing Phone Support The HTLC Network support Helpline is available to all Transferees for 90 days from date of property contract signing. Extensions to this Helpline can be added in periods of three months.


Car Importation Importation of car to your new destination, including full document assistance and re-registration with Vehicle registry.


Full Assignment Tracking Full tracking of all deadlines throughout duration of the Transferees international assignment, notification given of all scheduled renewal dates, such as housing contracts, Permit of Stay and Work Permits. Ad Hoc Services Service rendered both from back and front office is available on an hourly and daily basis.

Immigration procedures and requirements vary greatly from country to country. Documents requested from applicants depend on the citizenship of the individual applying and the status he wishes to obtain in the destination country, be it authorisation to work, authorisation for accompanying family members, tourist or study visas, temporary or permanent residency status.


Passport immigration stamp

• HTLC Network has been selected by many International Law and Immigration Firms as well as Global Relocation Companies to represent them exclusively for immigration

• We work closely with the relevant governmental and police authorities in each country

• Our Immigration Team are experts in immigration laws and keep abreast of changing requirements and procedures

• We prepare all documentation for HR, all you have to do is print out and sign

• We inform the Transferee which specific documents are required , which translations must be obtained and if these must be legalised

• We provide HR and Transferees with information on the process flow, timing and specific legal requirements of each destination

• We update all parties involved regularly as to the status of the application

• Whenever possible, we act with a Power of Attorney on behalf of the company and the Transferee; when the Transferee’s presence is required, he will be accompanied to the relevant office in the destination city

• Our Local Counsellors, residents and locals of the destination city, are able to present the all prepared documentation to the relevant offices in person; thus speeding up the process and ensuring an efficient service


For more info about our immigration services in Poland please contact our marketing department at:

Old-Town-WarsawPoland’s capital is one of the fastest growing cities in Europe and has become one bigconstruction and renovation site.

Warsaw’s name in the Polish language, Warszawa, means “belonging to Warsz”, Warsz being a shortened form of the masculine name of Slavic origin Warcisław. Folk etymology attributes the city name to a fisherman Wars and his wife Sawa. According to legend, Sawa was a mermaid living in the Vistula River who Wars fell in love with.

Today, Warsaw is an Alpha- global city, a major international tourist destination and an important economic hub in Central Europe. It is also known as the “phoenix city” because it has survived many wars throughout its history. Most notably, the city had to be painstakingly rebuilt after the extensive damage it suffered from World War II, during which 90% of its buildings were destroyed.

POLAND FAQ - Housing
What can I expect to find in an unfurnished, a semi-furnished or a furnished property?

An unfurnished property will however usually have kitchen and bathroom fittings and sometimes built in wardrobes.

A semi furnished property will have some basic furniture on top of what is found in an unfurnished property.

A furnished property
will contain all needed furniture and equipment.

What sort of flexibility will I have to negotiate rent or furnishings?

There is some flexibility with most landlords, be sure to inform your Relocation Coordinator of your requests in writing so these can be negotiated on your behalf.

Most real estate agencies are willing to present alternative offers to landlords and the landlords themselves tend to be very flexible and accommodating.

How many properties will I be shown?

This depends on the Relocation Package you have selected: HTLC Network Basic Package includes 8 properties and the Extended Package includes 15 properties. You will be told at the outset how many properties you will be shown or how much time you have available to do the house hunting. The properties provided will be as close to your ‘Needs Analysis’ description as possible according to what is available on the market at the time.

How can I secure a property that I choose?

You should inform your Relocation Coordinator who will negotiate lease contract terms and conditions as soon as possible. It is not common practice to pay a holding deposit or to make a pre-contract.

What costs are involved in renting a property?

Real Estate agency fees , equivalent to one month rent.

Security Deposit, usually equivalent to one or two months rent.

First rental payment , usually rent is paid monthly.

What other expenses should I expect to pay?

In some properties there is a condominium fee which covers maintenance, cleaning and lighting of common areas and any doorman and security service.

What is the process flow to rent a property?

Once property is selected, your Relocation Coordinator will negotiate terms and conditions with the landlord through the Real Estate Agency.

When final agreement is reached, a final contract will be prepared , to be signed by both parties.

Payments must be made (first rental payment, security deposit, real estate agents fee).

What chance do I have of receiving my full deposit back when I leave the property?

As long as the property is returned in the same state as when consigned (excepting usual wear and tear), there should be not issue in obtaining the security deposit back upon exit. A property inventory will be taken upon move in, and this will be used to establish condition upon exit.

In the case where tenancy is broken before full term of the contract, the deposit may be lost.

What responsibility do I have as a tenant towards maintenance of the property?

A tenant is responsible for general maintenance and landlord for major items , this will be specified in the lease contract.

Can I make any alterations to the property?

Not without written consent of the landlord.

What if I need to terminate the lease early?

It is usually possible to include a break clause, although most landlords will grant this only after the first year of tenancy. A notice period of 3 months is generally required , and often the security deposit will be lost upon early termination.

POLAND FAQ - Utilities
What utility expenses will I have to pay?

Standard utilities are gas, electricity, water, and telephone.

How are these accounts charged?

Usually the contracts for utilities are kept in the name of the landlord, bills arrive directly to the property address every month.

The rental contract will stipulate within what time frame these are to be paid.

What documents do I need to install a Telephone Line?

An ID document with regular immigration status Proof of address (rental contract).

Will I be able to get Satellite TV?

Yes, Satellite TV is available and in some areas also Cable..

How long will I have to wait for my telephone?

A telephone is usually installed within one to two weeks.

How will i be billed?

Bills arrive directly to the property address every month.

POLAND FAQ - Driving
Is my licence valid in Poland?

An EU license is valid, non EU citizens must have an International Driving License..

For how long can I drive my own car in Poland?

For up to 6 months, thereafter the license plates must be converted.

Can I buy a car?

Yes it is possible for a foreigner with regular immigration status to purchase a car.

POLAND FAQ - Work permit
What documentation is required for workers coming to Poland?

With the Country’s entrance into the European Union, citizens from the other EU member states do not need a Work Permit, but must register only if their stay is for longer than 90 days.

Non-EU workers require a Work Permit, a Work Visa and a Residence Permit.

How long does it take to obtain the above documentation?

The whole process can take more than 3 months.

What about my Family?

In cases where the worker brings along his or her family, a statement and documentation for the other family members must be submitted when applying for the Permit.

Family members will require a Residence Permit also.

POLAND FAQ - About HTLCNetwork
Why should I choose HTLC Network?

– Extensive rapidly growing client list.
– Exclusive partner/representative of many Global Relocation Service Providers.
– Exclusive representative of many International Law and Immigration Firms.
– Quality control guarantee: Head Office directs all relocations and immigrations in every destination.
– All staff required to attend on-going training sessions and workshops to keep updated as to global mobility needs.
– No language barriers – Assistance provided in all major European languages and many others.
– Corporate consultation with HTLC Netowork’s’ Representatives at location of choice.
– HTLC Network own ‘Resource Guides’ providing a wealth of everyday information for expatlife in destination city.
– Comprehensive FAQs for each country serviced.
– Red Alert List to prepare for the specific challenges of each destination.
– Extra ‘Safety’ section in Resource Guides for countries posing specific security threats.
– 24-hour Emergency Helpline for Transferees throughout the duration of the relocation.
– Complimentary 3-month Helpline.

POLAND FAQ - For Corporate
How does HTLC Network assist with Immigration?

HTLC Network will prepare all the necessary paperwork, email it to the Company and direct as to how the various documents are to be printed out and signed. We will send one of our Local Counsellors with Power of Attorney  to act on behalf of the individual and company.

When the Transferee has to be present to apply for a document, he will be accompanied by our Local Counsellor.

What time scale should be allowed to process Work Permit applications?

When all paper work has been prepared, approved and signed by the relevant companies, it can take 6-8 weeks during which time Italian law states that the expatriate must not be in Italy.

How can we determine a realistic Housing Budget for Transferees?

During HTLC Network’ initial teleconference with the client we go through an in-depth ‘Needs Analysis’ which can include Housing Budget variables for the Destination City. HTLC Network will work with the Company to ensure the workforce locate properties of a suitable standard within the parameters set by corporate policy.

Can the contract be signed in the name of a foreign company?

Legally, yes, as long as it can be proved that the individual who signs the contract has the legal right to sign as a representative of the Company. Many landlords however, will not accept this as it is harder to take a foreign Company to court should there be any missing rent payments or problems. As landlord’s rarely accept a foreign Company signing the lease, it is usually signed by the local company that is VAT registered locally.

HTLC Network will prepare the contract in the name of a legal representative of the Company. We require full data of the individual, a photocopy of his/her passport ID pages and a photocopy of the Company’ s document demonstrating position within the Company.

The prepared contract will be emailed to the appropriate Company contact and instructions will be given on how it is to be printed out and signed. Once signed, one of HTLC Network’ Local Counsellors will collect the contract and deliver it to the real estate agent for the signature of the landlord. A signed copy will be returned to the Company whilst the three copies of the contract are being registered, thereafter a registered copy will be delivered.

Arrangements will be made to take a thorough inventory in the presence of the tenant and landlord.

Is it necessary for the Transferee to be present to apply for documents?

For the presentation of document application, it varies from city to city. Wherever possible HTLC Network will prepare power of attorney  in order for a Local Counsellor to act on behalf of the Transferee and family.

To release the obtained documents, the Transferee and other members of the family must be present as an original signature is required.

How can we guarantee all Transferees will receive the same standard of service? (staff relocating to main cities versus more rural areas)

All Local Counsellors are really ‘local’ to the area where they assist Transferees. They are selected for their good knowledge of their city area.

All Local Counsellors are trained by HTLC Network to follow our set pattern of delivering services using an in-house ‘Training and Operations Manual’.

All Local Counsellors are closely directed by Office Coordinators, ensuring a consistent standard of service is delivered.

How does HTLC Network handle Group Moves?

All relocations are handled by the same system of centralisation. When required, we arrange for a member of our office team to go to the location of a group move to be an in-house Coordinator, working from the Client Company’s premises as a point of reference for HR, Transferees and their families.

In main centres we have several Local Counsellors.

What ongoing support is provided for Transferees and families?

HTLC Network aims to equip your workforce to settle into their new environment as soon as possible. Upon arrival they are presented with a local Information Pack. They are given access to our on-line City Specific Resource Guides that provide general local information as well as specific local information once a suitable property has been located.

We have a 24hour emergency helpline throughout the duration of the relocation. We provide a 90 day complimentary phone line that can be extended throughout the duration of the assignment.

Our aim is to teach the Transferee how to live in his new city and to equip him to be as independent as possible.


Area: 312,685 sq km
Time Zone: GMT+1
Capital city: Warsaw
Bordering countries: Belarus, Czech Republic, Germany, Lithuania, Russia (Kaliningrad Oblast), Slovakia, and Ukraine
Climate: temperate with cold, cloudy, moderately severe winters with frequent precipitation; mild summers with frequent showers and thunderstorms


Stateform: Republic
Legislative Branch: Bicameral legislature
National Holiday: 3 May
Currency: Zloty (PLN)


Population: Approximately 38.5 million
Religion: Roman Catholic majority, Eastern Orthodox and Protestant
Languages: Polish
Ethnic groups: Polish majority with small German, Belarusian and Ukrainian groups